J.Me Photo LLC

Privacy Policy

Effective Date: June 29 2025
Last Updated: June 30 2025

About This Policy

JME Photo LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us.

Contact Information

Business Name: JME Photo LLC
Website: https://jmephotollc.com
Address: See our Studio page for our complete address
Phone: Please use our Contact Form to request a phone consultation
Privacy Inquiries: Please use our Contact Form for all privacy-related questions

Information We Collect

Photography Services

When you book our photography services, we collect:

  • Your name and contact information (email, phone number, mailing address)
  • Session details (date, time, location, type of photography)
  • Payment information (processed through QuickBooks)
  • Any special requests or preferences you provide
  • Photos and videos created during your session

Website Usage

When you visit our website, we automatically collect:

  • IP address and browser information
  • Pages visited and time spent on our site
  • Referring website information
  • Device and browser type
  • Analytics data through Google Analytics

Contact Forms

When you submit our contact form, we collect:

  • Your name and email address
  • Phone number (if provided)
  • Your message and any information you choose to share
  • Form submission timestamp

Phone Numbers and SMS Communications

Phone Number Collection: Phone numbers are collected and used when you provide them to our business through:

  • Contact forms on our website
  • Phone calls to our business number
  • Text messages sent to our business number
  • Booking inquiries and appointments

We collect phone numbers to communicate with you about photography services, appointments, and customer support.

SMS Text Messaging: When you provide your phone number and consent to receive SMS communications, we may send text messages regarding:

  • Appointment confirmations and reminders
  • Responses to your inquiries about photography services
  • Studio information and directions
  • Photo gallery access notifications
  • Customer service support

SMS Consent: By providing your phone number through our contact form or by texting our business number, you consent to receive SMS communications from J.Me Photo LLC related to your photography services and inquiries.

Message Frequency: Message frequency varies based on your photography session needs and inquiries. We typically send 1-3 messages per appointment or inquiry.

Charges: Message and data rates may apply based on your mobile carrier’s plan. J.Me Photo LLC is not responsible for carrier charges.

Opt-Out Instructions: You may opt out of SMS communications at any time by:

  • Replying STOP to any text message from us
  • Contacting us via our contact form
  • Calling our business number

You will receive a confirmation message when you opt out.

Help: Reply HELP to any message for assistance, or contact us directly.

Data Storage: Phone numbers and SMS consent records are stored securely by our service providers (Zoom and HubSpot) for the purpose of providing photography services and customer communication. We retain SMS consent records for at least 4 years as required by telecommunications regulations.

Third-Party Sharing: We do not sell, rent, or share your phone number with third parties for marketing purposes. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Comments

If you leave comments on our blog posts, we collect:

  • Your name and email address
  • Your comment content
  • Your IP address and browser information for spam detection
  • Any profile picture associated with your email through Gravatar

Cookies and Website Data

We use cookies to:

  • Remember your preferences and login information
  • Analyze website traffic and usage patterns
  • Improve website functionality and user experience
  • Detect and prevent spam

How We Use Your Information

Photography Services

We use your personal information to:

  • Schedule and conduct photography sessions
  • Process payments for services
  • Deliver photos and related products
  • Communicate about your session and services
  • Maintain business records and client history
  • Provide customer support

Marketing and Portfolio Use

We may use your photos for marketing and portfolio purposes only with your explicit consent through signed agreements. This includes:

  • Displaying photos on our website portfolio
  • Sharing photos on our social media accounts (Instagram, Facebook)
  • Using photos in promotional materials

Website and Analytics

We use website data to:

  • Analyze website performance and user behavior
  • Improve our website and services
  • Generate usage statistics
  • Prevent spam and security threats

Information Sharing and Disclosure

Service Providers

We share your information with trusted service providers who help us operate our business:

  • HubSpot: Customer relationship management and communication
  • Zoom: Virtual phone and video conferencing services
  • QuickBooks: Payment processing and invoicing
  • Dropbox: File storage and sharing with clients
  • AWS Glacier: Long-term backup storage
  • Google Analytics: Website usage analysis

Legal Requirements

We may disclose your information if required by law or in response to valid legal requests, such as:

  • Court orders or subpoenas
  • Government investigations
  • Protection of our legal rights
  • Prevention of fraud or criminal activity

Business Transfers

In the event of a merger, acquisition, or sale of our business, your information may be transferred to the new owner as part of the business assets.

Model Releases and Consent

Photos are only shared publicly (website, social media, marketing materials) with your explicit consent through signed agreements.

Data Security

We implement appropriate security measures to protect your personal information, including:

  • Secure data transmission and storage
  • Regular security assessments
  • Limited access to personal information
  • Secure payment processing through QuickBooks
  • Encrypted cloud storage and backup systems

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Data Retention

Client Information

We retain client contact information and session details for business record-keeping purposes. This information is kept for as long as necessary to provide services and meet legal obligations.

Photos and Creative Work

Client photos are retained for a minimum of 6 months for backup and delivery purposes. Photos may be retained longer for business purposes, including potential portfolio use (with appropriate releases).

Website Data

Website analytics data is retained according to Google Analytics default retention settings (26 months). Comment data is retained indefinitely to facilitate ongoing discussions.

Payment Information

Payment records are retained according to business and tax record-keeping requirements.

Your Rights and Choices

Access and Correction

You have the right to:

  • Request access to the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Update your contact information and preferences

Data Portability

You may request a copy of your personal information in a portable format.

Deletion Requests

You may request deletion of your personal information, subject to:

  • Our legal obligations to retain certain business records
  • Legitimate business interests
  • Ongoing contractual relationships

Marketing Communications

While we don’t currently send marketing emails, if we begin doing so in the future, you will have the right to opt out of marketing communications at any time.

Model Release Rights

You maintain control over how your photos are used for marketing purposes through our model release agreement process.

Third-Party Websites and Services

Our website may contain links to third-party websites or embedded content. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Social Media

When you interact with our social media accounts, your interactions are governed by the respective social media platform’s privacy policies.

Children’s Privacy

We do not knowingly collect personal information from children under 18 years of age. Our photography services are provided to adult clients. When photographing minors, we consider the adult who hired our services to be our client, and all communications and contracts are with the adult client.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Updating the “Last Updated” date
  • Providing additional notice for significant changes

Washington State Privacy Rights

As a Washington-based business serving Washington residents, we comply with applicable Washington state privacy laws and regulations.

Contact Us

For questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please refer to the contact information provided at the top of this policy.

We will respond to your privacy-related inquiries within a reasonable timeframe.

This Privacy Policy is effective as of the date listed above and applies to all information collected by JME Photo LLC.